JOB DESCRIPTION

Office Assistant

Eclipsebio is a rapidly growing RNA-centric biotech company located in San Diego, CA. At EclipseBio we develop cutting-edge, high value NGS technologies that simplify RNA research and help leading biotech, pharmaceutical and academic researchers accelerate the development of new RNA therapeutics. As a small company, everyone on our team plays a key role and is expected to make a significant contribution to our growth and success.

Job Summary: 

Eclipse Bio is seeking an Office Assistant who will report to the Office Manager and be responsible for administrative tasks and services to keep the office running smoothly. The right person for the job is organized, meticulous, and has strong customer service orientation.

Duties/Responsibilities:

  • Maintain overall cleanliness and appearance of the kitchens, breakrooms, conference rooms, pantry, and other shared spaces
  • Check stock of pantry items and replentish as needed
  • Maintain inventory of office supplies and order office supplies as needed
  • Assists with Accounting related tasks such as A/P and A/R organization and filing
  • Receive and sort incoming mail and packages
  • May assist with travel arrangements, including flights, hotels, conference registration, and ground transportation
  • May assist with organize employee birthday celebrations and other employee events
  • Manage conference room bookings, all incoming guests, and catering for meetings
  • May assist with scheduling and coordinating meetings an coordinate lunch orders for the team as needed
  • All other tasks and projects as assigned

Qualifications:

  • Prefer 2 or more years relevant experience working in a professional office environment
  • Proficiency in Microsoft office software including Excel, Word, Power Point.
  • QuickBooks and BillPay experience are a plus
  • Excellent organizational skills with an ability to be proactive, detail oriented with attention to detail and able to juggle multiple tasks and projects
  • Ability to exercise discretion and maintain strict confidentiality
  • Excellent written and verbal communication skills
  • Self-directed, with ability to anticipate needs and independently identify and resolve potential issues

Eclipsebio is an Equal Employment Opportunity Employer